Let's say you've got an extra long to-do list for your workday, and every task is urgent. You're crunched for time and have a big report and presentation to put together. A situation like that can be incredibly stressful. But it doesn't have to be!
Google Duet AI for Workspace and its productivity apps just launched. And you can collaborate with this Google Workspace AI to enhance your experience at work and make it more efficient!
Interested? Stick with us! This tutorial will share everything there is to know about Google Duet AI and how it can benefit your productivity.
What Is Google Duet AI for Workspace?
Google Duet AI is essentially a plugin for Google Workspace. It's designed to fit in with your productivity ecosystem of tools, software and programs (think Google Docs, Gmail, and Google Slides).
Duet AI for Google Workspace was launched on late August of 2023 and it's expected to revolutionize the way we work.
Take its name: Duet AI. This means this Artificial Intelligent was made to work with you in a collaborative manner, as your partner. As such, this assistant will have your back as you're writing emails, creating presentations, putting together documents, or setting up meetings.
The main idea behind it is to allow individuals and businesses to thrive. It enhances their experience in the workplace, increases productivity, and provides the tools to let ideas grow.
Duet AI is Google's way of staying on top of the new technologies and taking advantage of their capabilities. Moreover, it keeps Google on the playing field as similar interfaces emerge, such as Microsoft Copilot.
How the Duet Google Workspace AI Works
Google Duet AI uses large language models and conversational AI to "understand" and "produce" what you need from it. With the help of prompts, you can communicate with the intelligence and request assistance with different tasks.
Thanks to Google AI's extensive research, you can employ this technology to write, proofread, enhance, create, summarize, organize, generate images, analyze, and more. In a matter of seconds, you'll have everything you need to produce high-quality work.
Of course, the AI connects all of Google Workspace, so you can cross-reference documents. For example, you can request a Slides presentation based on an existing document from Docs.
Furthermore, you can have peace of mind in knowing Google's making privacy and security a priority.
A Quick Rundown of the General Process
Here, you'll learn the basic steps to use the Duet Google Workspace AI.
Once you sign up for Google Duet AI, you'll notice a starlike shape on the right corner of your productivity apps.
Click it to open a side panel with a chat where you can basically "talk" to the AI and ask it for a hand with several tasks.
To get the assistance you need, you'll have to write accurate prompts with its "help me" features. These include:
- help write
- help organize
- help visualize
- help connect
- and more
Here's where you can tell the AI if you would like it to reference another document in your Suite. Likewise, you can develop your work further by asking it to create images according to specific prompts.
After that, the AI will momentarily produce a result based on your prompt. For example, it can make suggestions or gather information for you.
If needed, you can go back to edit the prompt or retry to get a different response.
How Duet AI Can Benefit Businesses
Needless to say, Duet AI for Google Workspace has a ton of fantastic capabilities. This is because, at its core, it was created to be a problem-solver. In that respect, here are some problems the Google AI app can help businesses overcome:
- Increase productivity. No longer will you have to spend hours gathering, analyzing, and sharing information. Your productivity will increase significantly thanks to the collaboration with the AI.
- Save time, energy, and money. Time is money and energy. As you become more efficient with how you put out quality work, you'll start to see how you can take better care of your resources.
- Allow ideas and projects to flow. Duet AI can be your brainstorming buddy. Whenever you're stuck on an idea or need a fresh take on a topic, Duet AI can step in so everything can flow seamlessly.
- Enhance experiences. No more stress, dreading a task, or feeling like you're barely getting through the workday. Duet AI can improve your relationship to your job, your assignments, and the apps in Google Workspace.
- Guidance. Lastly, you can count on Duet AI if you need guidance. It can be a great first step to learn about a subject, or create a marketing strategy, deliver an annual report, introduce your company, etc.
Integration with Google Workspace AI
Now, let's dig deeper and get a little bit more specific. How does Duet AI integrate with the rest of Google Workspace? Here's an overview of what you can achieve on each app (only Google apps at the moment):
Gmail AI
Gmail is Google's emailing service that lets you reach out to colleagues, friends, and family. To upgrade this experience, the Gmail AI offers cooperation when writing emails, proofreading them, and ensuring you include everything you want to share. The Gmail AI can also summarize long email threads and reply for you.
Google Sheets
Google Sheets is a spreadsheet application that allows you to compile information in a visual way, process data, and analyze results. To make this easier, Duet AI can spot trends and extract conclusions from the data. It can also correct a few mistakes and complete the cells. You can also request to organize the information or prompt it to create a new table.
Google Slides AI
Google Slides is a program meant to aid in presentations. If you seek assistance from Duet AI, it'll create slides for your presentation (like FAQ slides), put together speaker notes, generate a slide from an existing document, connect with Docs or Sheets to display the information in a presentation format, and more. The Google Slides AI can do it all.
Google Docs
Google Docs is the ultimate way to collaborate, produce, and share information. Duet AI enriches Google Docs by generating relevant text, proofreading and editing existing documents, making suggestions about grammar and spelling, adjusting the document's structure, and classifying and labeling data.
Google Meet
Google Meet is a virtual space where you can have online meetings. Google Duet AI works with this app to improve your video and sound quality, and to generate backgrounds. Also, it can translate between participants in real-time, work as a teleprompter, take notes and create summaries, grab video snippets, and even attend a meeting for you.
Tidy Up Your Workspace with Google Duet AI!
If you reached this far down, it's because you've learned what is Duet AI, how the Google AI app works, and how you can use Gmail AI, and other productivity apps. To finish off this general explanation of Duet AI for Google Workspace, we'll go over a few things you should keep in mind if you want to try it:
- It'll cost a $30 monthly fee per user.
- There's no Google Chrome extension at the moment.
- At this time, you can only use it with Google Workspace.
- You can register to request a no-cost trial.
By now, you learned what Google Duet AI is and how it can help your productivity. You also got an idea of the different things you can do with it on Google Workspace AI. All in all, it's a great option to streamline processes and enhance your capabilities. Decide if it's the right fit for you and give it a try!
Frequently Asked Questions (FAQ)
What is Google Duet AI for Workspace?
Google Duet AI for Workspace is an AI-powered assistant that integrates with Google’s productivity tools like Docs, Gmail, Sheets, Slides, and Meet. It helps users write, edit, summarize, generate content, analyze data, and even join meetings on their behalf. It's designed to act as a collaborative partner to increase efficiency and reduce time spent on repetitive tasks.
How do I access Google Duet AI?
To access Duet AI, you need a Google Workspace account. Once enabled, you'll see a sparkly icon in supported apps like Docs, Gmail, and Slides. Clicking this icon opens a side panel where you can interact with the AI by typing prompts or choosing from suggested tasks.
What apps does Duet AI work with?
Duet AI currently works with Google Docs, Gmail, Sheets, Slides, and Meet. In each app, it performs context-specific tasks such as drafting emails, creating slide decks, generating text, summarizing data, or even taking meeting notes. It's fully integrated within Google Workspace for a seamless user experience.
Can Duet AI generate presentations and documents?
Yes! Duet AI can generate complete Google Slides presentations based on text from Docs or user prompts. It can also create structured documents, summarize existing ones, or enhance grammar and clarity. Whether you're building a report or prepping a deck, Duet AI is there to help.
Is Google Duet AI secure and private?
Google emphasizes security and privacy with Duet AI. It follows the same enterprise-grade protection standards as the rest of Google Workspace. Your data is encrypted, and you control what information is shared with the AI. Google also states that your content won’t be used to train their models without your consent.
How much does Duet AI cost?
As of now, Google Duet AI is available for an additional $30 USD per user per month on top of the standard Google Workspace subscription. Google may offer a free trial period, allowing you to test its features before committing to a paid plan.
What are some real benefits of using Duet AI?
Duet AI saves time by automating writing, editing, and data tasks; improves accuracy and professionalism in communications; enhances productivity through smart suggestions and insights; and helps reduce workplace stress by taking on repetitive work. It also empowers creative brainstorming and faster decision-making for individuals and teams.
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